Boss Events & Travel works with groups of all sizes, seamlessly coordinating the details of your group’s travel to your event into your planning and execution.
We plan. You relax and enjoy.
Integrated, Customized & Streamlined
MEETINGS & EVENTS TRAVEL
Boss Events & Travel offers travel planning for groups to meet, tour or celebrate in destinations around the world. We can create custom-tailored itineraries that include flights, hotels, and transfers at the best group rates possible when you book 10 hotel rooms or more. You pick your destination and goals, and we’ll handle all of the logistics so you can relax and look forward to your meeting, retreat, conference, or other business event.
If your group is traveling for a meeting, we can partner with your meeting planner to provide travel support.
And if you need a planner, we can assist you with organizing your meeting. Not only do we handle travel specifics for groups of all sizes, we’re pros at handling the details of your conference, retreat or other meetings as well, with more than 20 years’ experience in event planning. Our group travel and logistics services are detailed and thorough!
Boss Events & Travel group travel services offer our event hosts:
- Supplier sourcing for better rates and fares with access to fully aggregated airline content, negotiated corporate discounts, extra amenities, and RFP management
- Single-use email invitation links to attendees to complete their travel bookings and sync with event agenda and calendar
- Savings with smart fares and rates which are corporate and event discounts of 10-15% off airfare plus varying discounts on car rentals, airport transfers, ground transportation, and excursions
- Combined portal offering event registration, online bookings, and ticketing on a site branded for your company
- Real-time registration and travel attendee manifests – track registrations as attendees sign up and book travel, track airport arrivals, dates, times, shoulder stays, and sort manifests for all attendees according to arrival times, cancellations, traveler preferences and more
- Hosts can dictate arrival airports and travel-by dates and times
- Personal travel management for event hosts that includes access to view and analyze travel spending and where to get greater savings, verify cancellation credits, protection against fraudulent purchases, prepay attendees’ or VIP travel if travel is included in an event package, apply a tiered approval process on trips to approve prior to trip purchases, and book multiple travelers at the same time
- Online group booking site offering attendees the option of paying in full upfront or partial payment plans
Added Benefits for Your Attendees
- Attendees can choose personal travel options and self-book or they can utilize my team of travel agents on hand 24/7 at no additional charge to assist attendees with finding lower rates and fares, booking or changing reservations, rebooking same or alternate carriers, upgrading reservations if cheaper, auditing refundable vs. non-refundable bookings, facilitating VIP connections, dealing with emergencies, and avoiding stressful airport help desks altogether
- Travel and health insurance quotes and policies
- Cost-conscious travelers tracking deductions can also use our app to sync trip receipts with expenses
We can customize our services to suit your requirements, providing only the level of support you need.